How do we manage equipment shared by several projects?
Nonhuman resource conflictPlan constrained equipment, rooms, and environments as resources with calendars, readiness conditions, and owners. Human availability alone does not make the activity executable.
What to do now
- Identify the constrained asset
- Confirm booking and readiness rules
- Coordinate competing demand
- Provide fallback or revised dates
When to escalate
Escalate when
The asset conflict blocks a critical or safety-sensitive activity.
Who decides
The resource owner and project manager
Example
Two projects coordinate access to a test laboratory and its qualified operator.
Mistake to avoid
Scheduling work without confirming the required facility.
Prevent a repeat
Review overload and bottlenecks at the person or skill level before adding more commitments.
Suggested ApprovedFlow setup
- Resources
- Tasks
- Timesheets
Compare available capacity, assigned task work and actual recorded effort using the enabled resource and timesheet views. See the platform
Related cases
- A shared specialist is needed by two projects on the same day. Who decides?Contested scarce capacity
- Everyone is allocated one hundred percent to several projects. How do we fix the plan?Resource over-allocation
- A shared environment is unavailable during our test window. What are the options?Environment capacity conflict
- Several small risks share the same cause. How do we manage them?Correlated risk exposure