Everyone is allocated one hundred percent to several projects. How do we fix the plan?
Resource over-allocationCreate a consolidated view of real availability and commitments. Resolve conflicts at the level that can prioritize across projects instead of expecting individuals to absorb impossible demand.
What to do now
- Collect all relevant assignments
- Calculate realistic available capacity
- Identify overlapping commitments
- Agree a prioritized allocation with managers
When to escalate
Escalate when
Demand exceeds available capacity and no authorized trade-off is made.
Who decides
The resource owner and project manager
Example
A specialist allocated to three full-time projects receives one agreed allocation across the portfolio.
Mistake to avoid
Adding each project's allocation without checking the person's total.
Prevent a repeat
Review overload and bottlenecks at the person or skill level before adding more commitments.
Suggested ApprovedFlow setup
- Resources
- Tasks
- Timesheets
Compare available capacity, assigned task work and actual recorded effort using the enabled resource and timesheet views. See the platform
Related cases
- How do we manage equipment shared by several projects?Nonhuman resource conflict
- Should managers edit people's resource plans without telling them?Uncommunicated allocation changes
- How do we manage multiple vendors on one project?Supplier interface ambiguity
- Who should be accountable when several people approve the same deliverable?Diffuse approval accountability