Events and exhibitions: vendors and changes under control up to the day

An event has a fixed date, many vendors and late changes from the client. Keep the commitments, the changes and the invoices in one plan.

How do you control multi-vendor commitments, last-minute client changes and milestone invoices when an event is moving quickly?

From the work to the invoice

1
Plan back from the date
Phases, tasks and milestones with dependencies; a slip moves the tasks that follow it.
2
Commit each vendor
Purchase orders for staging, sound and light, logistics and staffing, with vendor milestones and payments.
3
Take the client's change
A change request kept as a document with its versions, approved by the client on screen or by email.
4
Track the team's time
Timesheets with approval show the hours behind each event.
5
Invoice on the milestones
Invoices from approved work, with amounts in more than one currency.