How do we keep quality evidence usable after handover?

Unusable evidence archive

Organize evidence around deliverables, versions, and acceptance criteria so a future owner can understand what was verified. Preserve access and context rather than dumping files into an archive.

What to do now

Link evidence to the relevant deliverable version
Record test context and result
Confirm retention and access responsibilities
Have the receiving owner find and use a sample

Recommended action flow for unusable evidence archive: Link evidence to the relevant deliverable version then Record test context and result then Confirm retention and access responsibilities then Have the receiving owner find and use a sample. Escalate when critical evidence cannot be located or interpreted by the receiving team.

When to escalate

Escalate when

Critical evidence cannot be located or interpreted by the receiving team.

Who decides

The acceptance authority and relevant quality owner

Example

Operations can trace an accepted configuration to its test result and approved version.

Mistake to avoid

Archiving filenames without explaining what they prove.

Prevent a repeat

Check that closure evidence proves the agreed outcome instead of relying only on a completion percentage.

Suggested ApprovedFlow setup

Tasks
Documents
Approvals

Attach acceptance criteria and test evidence to the deliverable or task, then record the authorized review decision. See the platform