A dependency is complete, but the receiving team was not told. How do we prevent this?
Unconfirmed handoffDefine completion to include notification and confirmation of usability by the receiving owner where appropriate. A silent finished task can still leave the project blocked.
What to do now
- Identify the receiving owner
- Share the output and relevant evidence
- Confirm access and usability
- Record the handoff and next action
When to escalate
Escalate when
The missed handoff threatens an essential date or operational outcome.
Who decides
The accountable integration or dependency owner
Example
The environment owner confirms access with the testing lead before closing the readiness task.
Mistake to avoid
Assuming a status update will automatically be noticed.
Prevent a repeat
Verify dependency completion with the consuming team and test the integrated outcome early enough to act.
Suggested ApprovedFlow setup
- Tasks
- Documents
- Projects
Keep dependency owners, required evidence and dates with linked work records, confirming supported link behavior in the current build. See the platform
Related cases
- How do we manage dependencies between business and technical work?Cross-discipline handoff gap
- We discovered a dependency late in the project. How do we assess it?Hidden dependency
- The receiving team says knowledge transfer happened too quickly. What now?Unverified handover learning
- The new system changes people's responsibilities, but nobody told them. What now?Unmanaged role transition