A contractor finishes their tasks but remains booked for months. What should we review?
Stale capacity reservationCompare reserved capacity with remaining justified work and contractual commitments. Release or redirect capacity through the proper commercial process rather than leaving obsolete allocations untouched.
What to do now
- Review remaining deliverables and support needs
- Check contract notice and minimum commitments
- Agree release or reassignment
- Update the resource and cost forecast
When to escalate
Escalate when
The reservation creates material avoidable cost or blocks other work.
Who decides
The resource owner and project manager
Example
A contractor's allocation reduces after accepted delivery, retaining only agreed transition support.
Mistake to avoid
Assuming the original booking remains necessary until project closure.
Prevent a repeat
Review overload and bottlenecks at the person or skill level before adding more commitments.
Suggested ApprovedFlow setup
- Resources
- Tasks
- Timesheets
Compare available capacity, assigned task work and actual recorded effort using the enabled resource and timesheet views. See the platform
Related cases
- How can we forecast staffing before every task is known?Early capacity uncertainty
- Our resource plan ignores support work. What should change?Missing operational demand
- How should delegated approval authority be reviewed?Stale delegation
- A contractor still has access after leaving the project. What now?Incomplete access offboarding