How do we manage decisions between governance meetings?
Missing out-of-cycle decision routeEstablish a documented route for time-sensitive decisions with the same authority and evidence expectations as scheduled meetings. Urgency changes timing, not the need for accountability.
What to do now
- Define eligible urgent decisions
- Confirm authorized participants and quorum
- Circulate a decision-ready brief
- Record and report the outcome at the next review
When to escalate
Escalate when
The requested decision exceeds the emergency route's authority.
Who decides
The sponsor or formally delegated governance body
Example
A time-sensitive supplier substitution is reviewed through an agreed written decision procedure.
Mistake to avoid
Waiting weeks for a meeting when an authorized earlier decision is possible.
Prevent a repeat
Review overdue decisions and confirm that decision makers have the authority and evidence they need.
Suggested ApprovedFlow setup
- Approvals
- Documents
- Projects
Attach the decision brief and evidence to a configured approval route only after confirming the actual authority and delegation rules. See the platform
Related cases
- How do we prevent conflicts of interest in project decisions?Unmanaged decision conflict
- A governance committee has no quorum. Can the project continue?Invalid decision process
- The escalation contact list is out of date. How should we manage it?Unmaintained operational escalation data
- How do we manage dependencies between business and technical work?Cross-discipline handoff gap