The organization has too many governance templates. Which ones matter?
Control duplicationKeep artifacts that support decisions, accountability, or required evidence. Consolidate duplicated information and scale the approach to the project's consequence and complexity.
What to do now
- Map each template to its purpose
- Identify duplicate data and approvals
- Agree a proportionate minimum set
- Confirm required controls remain covered
When to escalate
Escalate when
A proposed simplification would remove mandatory evidence.
Who decides
The sponsor or formally delegated governance body
Example
One integrated decision and action record replaces three overlapping status trackers.
Mistake to avoid
Completing every template without understanding who uses it.
Prevent a repeat
Review overdue decisions and confirm that decision makers have the authority and evidence they need.
Suggested ApprovedFlow setup
- Approvals
- Documents
- Projects
Attach the decision brief and evidence to a configured approval route only after confirming the actual authority and delegation rules. See the platform
Related cases
- A governance committee has no quorum. Can the project continue?Invalid decision process
- A new sponsor wants to cancel the project. What should the team provide?Project termination decision
- The team uses too many communication channels. How do we simplify?Fragmented project communication
- Meetings leave no time for focused work. What can we remove?Coordination overload