AI writes our status report but sometimes invents progress. How do we stop it?

Ungrounded generated reporting

Treat the draft as an interpretation, not a source of project truth. Require each material statement to trace to current project records, and have the accountable owner review unsupported or ambiguous claims before publication. Missing evidence should remain visible rather than being filled with plausible text.

What to do now

Select the authoritative reporting records
Require traceable support for material claims
Review exceptions with task owners
Approve the report before distribution

Recommended action flow for ungrounded generated reporting: Select the authoritative reporting records then Require traceable support for material claims then Review exceptions with task owners then Approve the report before distribution. Escalate when invented progress could mislead a significant delivery or funding decision.

When to escalate

Escalate when

Invented progress could mislead a significant delivery or funding decision.

Who decides

The AI service owner and relevant authorized reviewer

Example

An AI draft says testing is complete, but the reviewer changes it to pending because test evidence is absent.

Mistake to avoid

Publishing fluent text because it sounds confident.

Prevent a repeat

Re-evaluate after changes to models, prompts, tools or source data; keep important decisions accountable to people.

Suggested ApprovedFlow setup

Tasks
Documents
Approvals

Track evaluation and review tasks, and keep approved evidence with the work; do not claim the platform provides an unverified AI agent or automated diagnosis. See the platform